On approval of a records retention and disposition authority, implementation is not optional; it is mandatory. Without implementation, the benefits that flow from scheduling such as releasing shelf and cabinet space for the expansion of active files and thereby reducing the need for additional filing equipment, will not become a reality. Implementation requires cooperation and co-ordination between Archives and Records Management Programme staff and staff in other offices and programmes responsible for and involved in managing active records.

All departments/sections/units that maintain University records shall designate an officer to assume overall responsibility for managing their active records, and to serve as the primary contact with the Archives and Records Management Programme in developing and implementing approved records retention and disposition authorities. University Centre shall do likewise. Due to their size, structure, functional complexity or decentralised record keeping practices, some of the units referred to above may decide to designate more than one officer or position to perform these responsibilities.

Implementation of retention periods and final dispositions is governed by consistent scheduling, which facilitate a systematic approach. Every January and February, records should be transferred to the Records Centre or Archives, or destroyed in accordance with approved records retention periods and final dispositions. For instance, if files which attain inactive or closed status in 1994 have an inactive retention period of seven years, they are eligible for transfer to the Records Centre in January/February, 1995. If those same files have an approved final disposition of destruction, they can be destroyed in January/February, 2002.