What is the University Archives and Records Management Programme (UARMP)?

The Programme has a mandate to provide professional, cost-effective and consistent handling of University Records from creation to final disposition. This is done by implementing policies, procedures and systems based on recognized principles and practices for appraisal, organization, maintenance, retrieval, retention and disposition of University Records, including their systematic transfer to the Archives for preservation, arrangement, description and availability for research, reference and related purposes. The Programme is predicated on the premise that University Records constitute a valuable asset and investment that deserve to be managed well, in order to pay dividends, especially in an information age.

The programme dates from September, 1991 when a University Archivist was appointed to develop and implement a comprehensive programme to manage University Records. Development and ongoing implementation of UARMP have been governed by a comprehensive position paper on programme principles, policies, procedures, plans and priorities which was endorsed by the University Archives and Records Management Committee on September, 1993 and adopted by the Finance and General Purposes Committee on behalf of University Council in January, 1994.

The UARMP is an integrated inter-campus programme charged with the provision of common services to the entire institution and as such is logically part of University Centre and not administratively aligned to the Library. Responsibility for the programme is vested in the University Archivist who reports to the University Registrar.